Jewellery
Jewellery Billing Software: Daily Rates, HUID and Karigar Tracking
Weight x rate + making charges, HUID-tagged inventory, old-gold exchange and karigar management — the billing flow jewellers actually need.
Jewellery billing is unlike any other retail billing in India. The price isn't on a tag — it's calculated fresh for every piece from the day's metal rate, the weight, the making charges, the old gold exchanged, and GST. Do that on a calculator at a busy counter and errors are inevitable; each one either shortchanges the customer's trust or your own margin. This guide explains what jewellery billing software must handle to make every bill fast, accurate and transparent.
Daily rate billing: the heart of the matter
Gold and silver rates move every day, so your billing has to start from today's rate. The correct calculation for a piece is:
Price = (Net weight × today's rate) + making charges − old gold value + GST
Software should let you set the day's rate once each morning and then compute every bill from it automatically, applying making charges (as a percentage or per-gram), deducting any old gold, and adding GST (typically 3% on gold jewellery). This removes the manual arithmetic that causes disputes and margin leaks. See how this connects to compliance in our HUID hallmarking guide.
HUID and piece-level inventory
With mandatory HUID hallmarking, each hallmarked piece has a unique ID, so your inventory should be tracked piece by piece — not as a bulk weight. Good billing software links the HUID to the sale, so the bill, the certificate and your stock all agree, and audits become effortless. It also means you always know exactly which pieces you hold, which is both a compliance and a loss-prevention win.
Old gold exchange, done cleanly
Old gold exchange is where manual billing gets messy: you must weigh the old gold, assess its purity, value it at the appropriate rate, and deduct it from the new purchase. A proper system handles this as a structured step — recording the old gold's weight and purity, calculating its value, and showing the customer a clear, transparent bill. Transparency here is what builds the trust that brings customers back.
Beyond billing: schemes, karigars and customers
A jewellery business is more than the counter, and the software should reflect that:
- Savings schemes — the popular monthly instalment plans that lock in future purchases; the system tracks each member's contributions and maturity.
- Karigar (goldsmith) tracking — gold issued for making, wastage, and pieces received back, so you control your metal and your making costs.
- Customer records and portal — purchase history, scheme balances and UPI payment, keeping customers engaged between visits.
Frequently asked questions
How is jewellery billing calculated?
Price = (net weight × the day's metal rate) + making charges − old gold value + GST (usually 3% on gold jewellery). Software computes this automatically from the day's rate.
Can jewellery software handle HUID?
Yes — good software tracks inventory piece by piece with HUID and links it to the sale, so bills, certificates and stock always match.
Does it handle old gold exchange?
Yes. It records the old gold's weight and purity, values it, and deducts it from the new purchase on a clear, transparent bill.
Can it manage savings schemes and karigars?
A complete jewellery system tracks monthly savings schemes, karigar gold issue/wastage/receipt, and customer history — not just billing.
Bill every piece perfectly
BecozAI's jewellery software does daily-rate billing with making charges, old gold exchange and 3% GST, HUID piece-level inventory, savings schemes, karigar tracking and a customer portal with UPI — all in one platform. Start free for six months and make your counter fast, accurate and trusted.